Placement Services

Federal and NY State also maintains several rules and regulations pertaining to the hiring of domestic workers.

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Federal Compliance

• I-9 Verification: https://www.uscis.gov/i-9

• Federal Labor Law notices on Domestic workers:

• Fair Labor Standards Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/whdfs79b.pdf

• Domestic Service FAQs https://www.dol.gov/agencies/whd/direct-care/faq#sleep

NY State Compliance

Employer Responsibilities:

• Understanding of the NY Shield Act - https://www.governor.ny.gov/news/governor-cuomo-signs-legislation-protecting-new-yorkers-against-data-security-breaches

• Understanding of Employer Labor Laws of NY https://www.labor.ny.gov/legal/laws/pdf/domestic-workers/facts-for-employers.pdf

• Unemployment:

  1. Household Employer Registration for Unemployment Insurance, withholding and wage reporting - https://www.businessexpress.ny.gov/app/answers/cms/a_id/3036/kw/(NYS100)

• Tax withholding and reporting - There are multiple ways that this can be addressed. Most domestic worker expenses and withholdings are reported on the employer’s personal income tax return, and year end W-2s, federal, state withholding returns must be filed. Your accountant or ICONNEL can point you to set this up.

• Registration of all employees with NY State https://www.nynewhire.com/#/login

• Employee termination - https://labor.ny.gov/formsdocs/wp/LS46.pdf

Notices to provide to each new domestic worker:

• Notice and Acknowledgement of Pay Rate and Payday https://labor.ny.gov/formsdocs/wp/LS54.pdf

• Labor Rights and Protections for Domestic Workers https://www.labor.ny.gov/formsdocs/factsheets/pdfs/P712.pdf

• Facts for Domestic Workers https://labor.ny.gov/legal/laws/pdf/domestic-workers/facts-for-domestic-workers.pdf

• Domestic Workers Bill of Rights https://www.labor.ny.gov/legal/laws/pdf/domestic-workers/about-domestic-workers-law.pdf

• Domestic Workers Harassment Pamphlet https://dhr.ny.gov/sites/default/files/pdf/domestic-workers.pdf

• Domestic Workers Minimum Wage Notice: https://www.labor.ny.gov/formsdocs/factsheets/pdfs/P713.pdf

• Covid Notification Rule to Employees: https://content.govdelivery.com/accounts/NYTAX/bulletins/288b1a6 (Form can be downloaded here - https://www.labor.ny.gov/formsdocs/ui/IA12_3.pdf)

Placement Services Average Costs

Your total cost varies because you negotiate the wages directly with your potential employee. The price range, based on our observation is as follows:

Live-in: $250-$300 per day, plus room and board.

Hourly: $25-$30 per hour, minimum 4 hours per day, 5 days per week.

All rates are negotiable directly with the candidate.

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Agency Fees

Our intent is to make the process as simple and as easy as possible so that you can focus on caring the person in need. However, care has costs. Your weekly flat rate cost for our service is as follows:

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$155 for an hourly part time person who works less than 20 hours per week, and

$110 for an hourly person who works more than 20 hours per week, or a live-in.

Optional Extra: $125/week for payroll outsourcing services (includes tax compliance, tax ID registration, all required insurances) + $70/week for payroll processing

View Available Candidates

Other Details

Agency maintenance fees are $155 per week for each Employee working 20 hours per week or less., and $110 per week for each Employee working over 20 hours or live-in 5-7 days per week. The fees are charged weekly during the duration of caregiver's employment with your family.

• The fee covers a continuous employment guarantee by ICONNEL for as long as assistance is required.

• Service can be stopped at any time and continued again depending on the client’s changing needs.

• We will replace your employee for vacation, holidays, weekends, personal days off. (This option is offered only to clients following the new fee schedule).

• You can request an immediate replacement any time for example: when the employee’s performance is not satisfactory or when you need an employee with different qualifications.

• Weekend replacements: Conditions are as follows: Replacement personnel works between Friday night and Sunday night only. One week’s notice is required in order to provide the weekend relief.

• ICONNEL recommended policy on healthy work and rest balance for Live-in companions. Taking into consideration that waking up once or twice during the night is normal, and getting up 4 times in a single night has health, mental, and physical consequences to a companion, we recommend the following policy:
  The CLIENT understands that the total hours worked for a live-in day companion should be equivalent to eight (8) hours while being available for duty 24 hours. In addition, the CLIENT understands that the live-in companion is generally entitled to a minimum of eight (8) hours of sleep, four (4) consecutive hours, and two (2) hours total of personal time during any twenty-four (24) hour period. The CLIENT also agrees that the companion is entitled (at minimum) to a snack or meal after six (6) hours of in-service activity.

• Our candidates are introduced based upon their history of reliability in this line of work. You can view a complete list of available candidates 24 hors/7days online: www.iconnel.org or review original records when you visit our office.

• We are always interested in hearing about your special needs and situations and we will do our best to accommodate you.

Hire Your Employee Online

1. The Client, or the Client’s Power of Attorney (POA), presents a job proposal over our internet system. Our system will help the Client, or the Client’s POA, create a job description and complete the Agreement. The agreement should be based on a reasonable rate that a candidate earns on average. (Live-in rate is $250 to 300/day, 5 days per week minimum, an hourly candidate is $25-30 per hour, 4 hours per shift, 20 hours per week minimum). The Client, or the Client’s POA, can also attach helpful documents in Adobe Acrobat (PDF) format. Documents can be:

   1. Advance Directives (Living Will)

   2. Copy of Power of Attorney document

   3. Client's past and present medical history (RN's evaluations, doctor's diagnosis, discharge information, etc.)

2. An ICONNEL representative will review the list of candidates interested in the offer and give the Client, or the Client’s POA, an opportunity to modify the offer if needed. The Client or Power of Attorney has the option to interview candidates at a location of their convenience prior to hiring or offer the job to one of the candidates based on consultation discussion. Modifications to the hiring agreement job intake form can be done anytime during the process by logging into the system using the e-mail address and application ID that was issued upon the original registration. After reaching a mutual understanding, the hiring agreement is resubmitted using the same login information. After receipt, an ICONNEL representative will send a confirmation to the Client, or the Client’s POA, that the offer has been accepted.

3. A signed copy of the Agreement is forwarded to the Client, or the Client’s POA, with information regarding the Candidate, in Adobe Acrobat (PDF) format. The Candidate becomes the direct employee of the Client or the Client’s POA and is available to start working immediately. Payment to ICONNEL will be processed as the last step of the hiring process.

Hire Your Employee in Person

1. Client or POA presents a job offer over the phone or fax and makes an appointment to visit ICONNEL office for an interview with 3-4 candidates, who are interested in the client’s offer.

2. The Client interviews the person(s) at the office of ICONNEL directly and selects the individual through an interview process. The goal of the interview process is to seek agreement and mutual understanding regarding schedules, duties, and compensation. Helpful documents for the interview to make a job offer more complete:

   1. Advance Directives (Living will)

   2. Original Power of Attorney document (We will return this document to you).

   3. Client’s past and present medical history (RN’s evaluations, doctors diagnosis, discharge information etc.)

3. When an offer is made by the Client, and the candidate accepts, the candidate becomes the direct employee of the Client. The candidate is available to start working for Client immediately.

+Additional information - Frequently Asked Questions

​Senior Care Companions are provided through ICONNEL Catholic Foundation, a non-profit 501(C)3 charity.